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Feature 09 of 9

Retail sales reports that answer the owner's questions

RetailPOS Studio turns every sale, purchase and stock movement into retail sales reports you can read in a minute: profit and loss for any period, stock value by location, trending products, purchase and sale totals, register closings and sales by staff member. Filter by store, date, category or brand and export to a spreadsheet when your accountant asks.

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Included from Counter from $35 per location / month · + sales tax

Reports › SalesSample data

Gross profit

Best seller

Stock value

Try it — this is how it works in the app

Which reports does a small retail shop actually need?

In short

Most owners need five: profit and loss to know if the shop makes money, stock value to know what's on the shelf, trending products to know what to reorder, register reports to check the cash drawer, and sales by staff to see who sells. RetailPOS Studio has all five, filterable by location and date.

Spec table

Which report answers which question?

The reports owners open most.
QuestionReportFilter by
Did we make money this month?Profit / lossDate, location
What is my stock worth?Stock reportLocation, category, brand
What should I reorder?Trending products and low stockDate, category
Does the cash drawer match?Register reportRegister, user, date
Who sold the most?Sales representative reportUser, date
How much did we buy versus sell?Purchase and sale reportDate, location
What expires soon?Stock expiry reportLocation, date

The reports owners open most.

By trade

Reports in your kind of shop

General retail

Finding the dead stock

A variety store's biggest hidden cost is stock that never sells. The stock report shows quantity and value by category, and trending products shows what does move, so the next order buys more winners and fewer slow lines.

Gift shops

Season review

After a holiday, compare this season's sales by category with last year's, see what's left at cost, and decide what to discount. Reports by date range make it a ten-minute job.

Phone shops

Handsets versus accessories

Phone shops often find accessories and repairs earn more profit than handsets. Profit by product or category makes that visible, which changes what goes in the window.

How it works

How do reports stay trustworthy?

  1. 01

    Built from real documents

    Reports read from the same sales, returns, purchases and adjustments you record day to day. There's no separate data entry, so the profit figure reflects the actual cost recorded on each received purchase.

  2. 02

    Register closings with a count

    Each register is opened with a float and closed with a cash count. The register report compares expected and counted cash and card totals per shift, so a difference is noticed the same night, not at month end.

  3. 03

    Per store and combined

    Every report can be filtered to one location or show all of them. Owners of several shops compare branches side by side without exporting two systems into one spreadsheet.

  4. 04

    Exports for your accountant

    Reports can be printed or exported, so your accountant in New York, Dubai or Lahore gets clean figures in the format they prefer, along with tax totals by rate.

What goes wrong without good reports

  • Busy but not profitable

    A packed shop can still lose money if margins are thin. Profit reports show it before cash runs out.

  • Cash differences found too late

    Without nightly register closing, a short drawer can't be traced to a shift or a person.

  • Reordering by gut

    Buying what you remember selling, rather than what the data shows, leaves best sellers out of stock.

Set it up · focus ring

A weekly reporting routine

25 minutes, start to selling

Step 1 of 4 · ~5 min

Close registers nightly

Count the drawer and close each register at the end of the day.

Works with

Features this one leans on

Inventory

Stock levels per item, variant and location, updated by every sale, purchase, return, transfer and count.

Multi-store

Run several shops from one back office: stock per location, transfers between stores, per-store prices and roles.

Reward points

Customers earn points on what they spend and redeem them at the counter or online, with your rules for value and expiry.

Spec sheet · FAQ

Reports: your questions

01Are reports included in every plan?Day to day
Yes. Core reports — sales, profit and loss, stock, trending products, register and staff — are part of every plan, including Counter. Purchase and supplier reports depend on purchases, which come with Stockroom.
02Can I see reports on my phone?Day to day
Yes. The back office works in a mobile browser and through the mobile app, so you can check today's sales from anywhere.
03How is profit calculated?Day to day
Profit uses the selling price on each sale and the purchase price recorded for the product, less expenses you record. Keeping purchase prices up to date through received purchases keeps profit accurate.
04Can I see tax collected for my returns?Day to day
Yes. The tax report totals tax by rate for the period you choose. It's a working figure for your accountant or your VAT or sales-tax return, not a filing service.
05Can I export to Excel?Day to day
Yes. Reports can be exported for use in Excel or Google Sheets, or printed to PDF.
06Can I compare two stores?Day to day
Yes. Run the same report with a location filter for each store, or for all locations together, and compare sales, profit and stock.
07Can I see which staff member gave discounts?Cost & billing
Sales records show the user who made each sale and any discount applied, and the sales representative report totals sales per person.
08Do reports include online store orders?Day to day
Yes. Orders from your auto-generated online store are sales in the same system, so they're included in sales, stock and profit reports.

Reports, in focus from day one.

Included from the Counter plan. Start a 21-day trial, or book a demo and we'll show it on your own catalogue.

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